Privacy Policy

The West of England Sport Trust (Wesport) (“we”, “us” or “our”) is committed to protecting and respecting your privacy. We provide access to information, advice and consultancy through staff, networks, events and publications. This privacy policy sets out how we use and protect any information that you give us when you use this website.

Wesport is committed to ensuring that your privacy is protected. Should we ask you to provide information when using this website, which enables you to be identified; you can be assured that it will only be used in accordance with this privacy policy.

This privacy policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. We urge you to read the following carefully to ensure that you understand how we will treat such data.

Information we may collect from you...

Interacting with us, we may collect and process the following data about you:

• Information that you provide by filling in forms on our sites www.wesport.org.uk, http://getactive.wesport.org.uk/, http://www.coachwest.org.uk/ and http://schoolcompetition.wesport.org.uk/ (our sites). This includes information you provide at the time of registering to use our site, subscribing to our service or requesting further services.
• Information or material that you post or contribute to our site e.g. events and social media posts.
• If you contact us, by phone, email, social media or letter, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
• Details of transactions that you carry out through our partner site (http://store.uwe.ac.uk/browse/department.asp?compid=1&modid=1&deptid=17) and of the fulfilment of your orders.
• Details of your visits to our site including, but not limited to, location data, weblogs, and other communication data, whether this is required for our own billing purposes or otherwise.
• Our social media sites our:
  • Facebook - www.facebook.com/WesportCSP,
  • Twitter - http://twitter.com/wesportcsp,
  • YouTube - www.youtube.com/user/wesportcsp?feature=mhee  
  • LinkedIn - www.linkedin.com/company/west-of-england-sport-trust

IP addresses and cookies...

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our user’s browsing actions and patterns, and does not identify an individual.

For the same reason, we might obtain information about general usage by using a cookie file, which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.

Overall cookies help us provide you with a better website(s), by enabling us to monitor which pages you find useful and which you do not. A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us. They enable us:

• To estimate our audience size and usage pattern.
• To store information about your preferences, and to allow us to customise our site according to your individual interests.
• To speed up your searches.
• To recognise you when you return to our site.

You may refuse to accept cookies by activating the settings on your browser, which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted you browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site. Please note that our partners may also use cookies, over which we have no control.

Where we store your personal data...

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our partners. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. We do not store financial details.

Uses made of the information...

We will use the information held about you in the following ways:

• To ensure that content from our site is presented in the most effective manner for you and for your computer.
• To provide you with information, and services concerning the sport and physical activity sector and our services that you request from us or which we feel may interest you.
• To carry out obligations arising from any contracts entered into between you and us.
• To maintain our organisational records and databases.
• To allow you to participate in interactive features of our service, when you choose to do so.
• To supply to partner organisations as outlined below.

We may also use your data, or permit partners organisations to use your data, to provide you with information about programmes which may be of interest to you and we or they may contact you about these by post and email.

We will communicate with you by telephone, letters, emails or other reasonable means with updates and information about goods and services similar to those which were the subject of a sale to you or enquiry from you.  

Links to other websites...

Certain parts of our website may contain links to other websites, which have information of interest. However, once you have used these links and left our site, you should note that we do not have any control over that other website unless it is owned or maintained by the West of England Sport Trust. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Disclosure of your information...

You have the right to ask us not to process your personal data for marketing purposes. If you do not want to receive information from our partners and us, contact us by email at info@wesport.org.ukwith the word “Unsubscribe” in the subject field.

We may disclose your personal information to third parties:

• If we are under duty to disclose or share your personal data in order to comply with legal obligation, or in order to enforce or apply our terms of use or terms and condition of sale and supply and other agreements; or to protect the rights, property, or safety of the West of England Sport, our members, or others. This includes exchanging information with other companies and organisations for the purpose of fraud protection and credit risk reduction.  

Access to information...

You may request details of personal information, which we hold about you under the Data Protection Act 1998.

Any changes to our privacy policy...

Wesport may change this privacy policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st August 2012.

Contact...

Questions, comments and requests regarding this privacy policy are welcome and should be addressed to info@wesport.org.uk. When contacting us please ensure that you detail which website you are enquiring about in order for us to deal with your enquiry efficiently and promptly.